TOWN OF FORT FRANCES

COUNCIL MINUTES SESSION NO. 009 MARCH 24, 2008

The meeting of Council of the Town of Fort Frances was held in the Council Chambers, Civic Centre on Monday, March 24, 2008 from 6:35 p.m. to 7:38 p.m.

PRESENT: Mayor R. Avis, Chairperson; Councillors J. Albanese, A Hallikas, K. Perry,
G. Paul Ryan, S. Tibbs and R. Wiedenhoeft.

ALSO PRESENT: M. McCaig, Administrator, G. Treftlin, Clerk; G. Bell, Manager, Community Services; D. Brown, Manager, Operations & Facilities;
L. Witherspoon, Treasurer.

1. Councillor A. Hallikas disclosed his pecuniary interest in Agenda item 15., stating the claim for travel expense and per diem was his. He did not participate in any discussion of nor vote on the matter.

2. Verbal communications:

1) John McTaggart, Chair and Marlis Bruyere, Administrator, Fort Frances Community Clinic gave a presentation on the operation of the Community Clinic.

2) John McTaggart presented a report from the Border Traffic Committee recommending amendments to the Traffic Control By-Law and placement of information signs to alleviate traffic concerns associated with the traffic destined for the international border.

3) B. Krukoski spoke on the proposal to construct a new library.

4) A. Bedard spoke on Council’s decision to appoint a closed meeting investigator. A written presentation on community transportation was left for Council.

3. Written communications as per the agenda attached.

4. Resolutions:

083 Perry-Wiedenhoeft: THAT the report dated March 18, 2008 from J. McTaggart, Chair Border Traffic Advisory Committee re: Working Committee on Border Traffic be approved. CARRIED

084 Perry-Wiedenhoeft: THAT the matter of the appointment of a Closed Meeting Investigator having been previously decided be now reconsidered. CARRIED

085 Perry-Wiedenhoeft: THAT the following Consent items be approved:

1) Committee of the Whole Consent items # 10,11,12 and 14.
2) Council Consent Summary Report # 30.
3) Council Consent items # 32 and 33. CARRIED

10) approved a funding agreement with Transport Canada in the amount of $4,741.00 for purchase of a new decelerometer for the Fort Frances Municipal Airport.
11) approved development of a Quality Management System for drinking water issues for Council approval by December 31, 2008.
12) approved establishing a new position within the Operations and Facilities Division for a Public Works Labourer/Part Time Airport Attendant.
14) approved the Provincial Offences audited financials for the year ended December 31, 2007 as provided by BDO Dunwoody and payment of their invoice in the amount of $3,150.00.
Council Minutes
2008 March 24
Page 2

32) proclaimed April 2008 as ‘Cancer Month’ in the Town of Fort Frances.
33) proclaimed May 2008 as ‘The Salvation Army Red Shield Month’ in
the Town of Fort Frances.

086 Wiedenhoeft-Albanese: THAT the minutes of the Council meetings being Sessions No. 7 and 8 dated March 10 and 17, 2008 having been typed and distributed be approved. CARRIED

087 Albanese-Wiedenhoeft: THAT the reports of the Committee of the Whole of Council meetings being Sessions No. 11 and 12 dated March 10 and 17, 2008 having been typed and distributed be approved. CARRIED

088 Hallikas-Tibbs: THAT the report dated March 14, 2008 from G. Treftlin, Clerk re: Appointments to the Fort Frances Municipal Non-Profit Housing Corporation Board of Directors in 2008 be received and the following appointments be made with term of office to November 30, 2008: Nick Wihnan, Bill Krukoski, Debbie Bazylewski, Gordon McBride, Faye Flatt. CARRIED

089 Tibbs-Hallikas: THAT the report dated March 13, 2008 from R. Hallam, Superintendent Planning and Development re: Appointments to Boards and Committees – Committee of Adjustment be approved and the following appointment be made with term of office to November 30, 2010: Gordon McBride. CARRIED

090 Hallikas-Tibbs: THAT the report dated March 18, 2008 from M. McCaig, CAO re: Moffat Family Fund – the Winnipeg Foundation – 2008 Allocation be approved. CARRIED

091 Tibbs-Hallikas: THAT the report dated March 19, 2008 from G. Treftlin, Clerk re: Business Licence be received and the matter proceed as directed. CARRIED
092 Albanese-Wiedenhoeft: THAT the report dated March 20, 2008 from G. Treftlin, Clerk re: Policy on filling Vacancies on Council be approved. CARRIED
Yea: R. Avis, J. Albanese, A. Hallikas, G. P. Ryan, S. Tibbs, R. Wiedenhoeft
Nay: K. Perry

093 Hallikas-Tibbs: THAT the report dated March 19, 2008 from L. Witherspoon, Treasurer re: Councillor Hallikas – Travel Expense and Per Diem Claims be approved. CARRIED
Disclosure of Interest: A. Hallikas

094 Tibbs-Hallikas: THAT the report dated March 13, 2008 from R. Hallam, Superintendent Planning and Development re: Town Owned Properties – Nelson Street Lots 28 to 26 – Plan SM 144 be received and further that the matter proceed as directed and more specifically be referred to the Municipal Planner to commence procedures for development of the property that are consistent with the recommendations in a report dated October 24, 2007 to the Planning and Development Executive Committee prepared by the Municipal Planner. CARRIED
Yea: R. Avis, A. Hallikas, S. Tibbs, R. Wiedenhoeft
Nay: J. Albanese, K. Perry, G. P. Ryan

Council Minutes
2008 March 24
Page 3

095 Hallikas-Tibbs: THAT the report dated March 19, 2008 from F. Flatt, Municipal Planner re: 810 King’s Highway - Proposed Development – Boston Pizza be approved. CARRIED

096 Albanese-Hallikas: THAT the following be authorized to attend the NOMA Annual Meeting in Thunder Bay – April 16-19, 2008: Mayor Avis, Councillors Albanese, R. Wiedenhoeft, K. Perry, G.P. Ryan and CAO Mark McCaig. CARRIED

097 Hallikas-Tibbs: THAT the invitation received from Rainy River District Victim Services Program re: 1st Annual Dash and Dine Dinner – April 13, 2008 be received and further that the Town purchase 4 tickets at a maximum cost of $ 200.00. CARRIED

098 Tibbs-Hallikas: THAT the report dated March 24, 2008 from D. Brown, Manager Operations and Facilities re: 2007 Schedule 22 (Compliance) Summary Report be approved and further that Council acknowledges it has received and accepts the 2007 Schedule 22 Summary Report. CARRIED

099 Hallikas-Tibbs: THAT the report dated March 24, 2008 from D. Brown, Manager Operations and Facilities re: Tender No. 08-OF-02 – Re- roofing at the Water Treatment Plant be approved and further that an authorizing by-law be prepared. CARRIED

100 Perry-Wiedenhoeft: THAT the following by-laws be introduced and read a first, second and third time, be finally passed, signed by the Mayor and Clerk, sealed with the Corporate Seal and become law forthwith:

17/08 A By-Law to approve an agreement with the Northern Ontario
Heritage Fund Corporation for the financing of post secondary student co-op work placement under the Northern Ontario Youth Co-Op Program.

18/08 A By-Law to approve a contract with Toromont Cat for the purchase of a wheeled front end loader –(Tender No. 07-OF-19). CARRIED

101 Perry-Wiedenhoeft: THAT this meeting of the Council of the Town of Fort Frances be now closed. CARRIED

R. Avis, Chairperson

G. Treftlin, Clerk